How to create an Event?

The first thing to do after you get your Hubilo dashboard credentials is to create the Event.

To create an Event below steps are to be followed:


Step 1: Log in onto the dashboard and On the landing page, click on 'Create New Event'

Step 2: Once you click on ‘Create New Event’, you will be required to select the format of your event:

  • If you are on the Advanced plan, you can only create virtual events

  • If you are on the Pro or Enterprise plan, you can create virtual or hybrid or in-person events


Note: If you select hybrid or in-person as your event format:

  • The event format cannot be changed later

  • You can enable the toggle of the check-in facility if attendees need to scan their QR codes while checking into the event or if you are printing badges for the attendees


Step 3: Once you select the event format, you will be required to select the type of your event.


Step 4: After choosing your event type, you will be required to fill in the basic details i.e., Event Name, Description, Time zone, Start/End time, and other details asked.


  • If you had selected hybrid or in-person as the event format, you would be required to choose the country of your event’s location as well

  • The event start and end date & time can only be changed until the start of the event


Step 5: Finally, you will be required to select the languages that your event will support. You can add different languages only if you’re on the Pro or Enterprise plan

Once done, click on 'Finish' and your event will be created.


Multilingual feature in New Community:

Hubilo is offering the multilingual feature in the New Community for organizers to add their content (like session title & description, booth name and description, profile field names etc). This helps the organizers feature a global attendee base who would like to read the organizers' content in the language of their choice.


The new community will provide options to the organizer to enter and save attendee-facing content in multiple languages. Attendees can pick their choice at the time of login and see both organizer-generated content and interface content in the selected language.


The languages supported are:

  1. English

  2. Catalan - Català

  3. Chinese (Simplified) - 中文(简体)

  4. French - Français

  5. German - Deutsch

  6. Hindi - हिंदी

  7. Bahasa Indonesian

  8. Italian - Italiano

  9. Japanese - 日本

  10. Korean - 한국인

  11. Portuguese - Português (Portugal)

  12. Portuguese - Português (Brazilian)

  13. Russian - Pусский

  14. Spanish - Español

  15. Vietnamese - Tiếng Việt

  16. Thai - ไทย


Note: This is included in the Pro and Enterprise plan, please get in touch with your AM or CSM if not part of your plan.

Below are the steps to enable the Multilingual feature:


Step 1: Log in to Dashboard > In overview > Click on 'New Event' (when creating a New Event)


Step 2: Enter the details, in Language Settings select the languages that event needs to be supported.


Step 3: In the Base language, select the default language the data needs to be displayed in.

Note: The languages selected by you cannot be changed later

Once done, click on 'Finish' and your event will be created.


How to add data for Multilingual events:

  • While creating the event > ensure to select a base language for your event, which would be visible by default > select the additional languages (if needed) to provide multilingual support

  • Once the event is created > for the sections in which multilingual is supported > you would have the option to select the language and then add your event content.

  • You would have to add the event content for the language selected. For example - if you have selected 3 languages, then you would have to enter the event content 3 times in the respective event languages.

  • All the system tech on Hubilo would be auto-translated depending upon the language selected

The multilingual feature is currently only supported for the following event section:

  • Overview - event info

  • Sessions

  • Virtual Booths

  • Lounge

  • Rooms