Slide Upload Management for Host

 

With the slide management capabilities on Hubilo Broadcasting Studio, speakers and panelists can now effortlessly upload and manage their presentations in doc, docx, ppt, pptx, and pdf formats. This eliminates the need for screen-sharing, improves content visibility for attendees, and gives your presenters greater control, allowing them to transition smoothly between slides on the Hubilo dashboard itself. With this feature, presenters can:

  • Upload and manage their slides directly from Hubilo Broadcast Studio without a backup.
  • Bring up your content and present slides independently without technical expertise, eliminating the risk of glitches, and device issues.
  • Participate in all the real-time engagement activities such as chats, polls, and Q&As, which are otherwise restricted while screen sharing.

 

Steps to upload:

 

Step 1: Join HBS  > Go to Content on the right side > Click on Presentations  > Add presentation

Alternatively, the panelist can click on Present > Add presentation

Note: A small dialog box will appear with presentation-sharing tips.

 

 

Step 2: The host/co-host can choose to upload the files from local storage or connect their Google Drive.

  • Local storage - Click on upload and the files that are available on your computer will show up.
  • Google Drive - The host/co-host can choose the Google account, click on “Select All” to give permissions, and click on Continue. The Google Drive folder opens up with the files that can be uploaded.

 

Local storage

 

 

Google Drive

 

 

 

Step 3: After selecting the file, you can rename the file if required or click on Save to continue the process.

Note: You can click on “Save and add more” to upload more files into the HBS 

The presentation name cannot be empty.

 

Step 4: The uploaded file will be visible under Presentations. You can search for the uploaded file using the search bar.

 

 

Now, the host/co-host can toggle on “Add to stream”. 

 

Alternatively, the host/co-host can approve the speaker-requested file from the right-side panel > Add to stream toggle or left-side panel > Click on plus icon. Both these actions will result in opening up the “Manage presenters” screen to assign the controls.

 

 

Host/co-host can reject the request from left side panel > 3 dots > Remove from backstage

 

 

You can also click on “View” from the toast message when any speaker sends a request to add a file to the stream.

 

 

Step 5: Manage presenters dialogue box will appear with the list of speakers who are already on stream. By checking the panelists, all of these speakers will get presentation controls and present the file to the audience.

By default host/co-host will have the presentation controls

If the File owner is backstage, you can click on “Add to stream” to directly bring them to stream, and presentation controls are assigned.

 

 

Note - For a speaker to present the file, they must be first added to stream by the host/co-host and then assign them controls by clicking on “Manage presenters”

 

Step 6: Once the host/co-host adds the file to the stream, you can present it to the audience. The status on the file will change to “This presentation is live on stream”.

 

Step 7: The below features are available to the presenters when their file is on stream.

  • Slide preview - You will be able to the upcoming slides/pages and navigate to the desired slide/page easily
  • Speaker notes (supported for ppt and pptx and Google Slides) - If any of these have speaker notes then clicking on it shows the notes
  • Pencil - You can select this to draw/highlight anything on the file
  • Eraser - You can select this to delete the pencil contents
  • Cursor - You can select this to use a normal mouse pointer
  • Presentation mode - You can click on this to go to a mode where you can only concentrate on the presentation. This will collapse the side panels and give more real estate for the file.

 

Step 8: You can click on 3 dots to rename or delete the file. This operation will not be available when the file is on stream.

 

Step 9: You can click on “Presentation mode” to close all the side panels and enter into a full-screen view where you can concentrate on the presentation. This operation is only reflected for the self-user.

 

 

Step 10: Once the presentation is completed, the speaker can request the host/co-host to end/ remove the file from the stream by communicating verbally or via panel chat.

 

Points to Note:

  1. Audio and video are not supported in the presentations uploaded.
  2. Password protection files are not supported.
  3. While uploading the file if the upload fails, we automatically retry. If the fails after retrying then we request you to delete the file and re-upload again or check the error message
  4. The maximum file size that can be uploaded is 250MB
  5. If you experience fonts breaking when a file is added to stream that means that the font used in the document is an unsupported font. You can find the list of supported fonts here - https://files.slack.com/files-pri/T1CBEDLJY-F05KSMNR2Q5/font-list.txt
  6. Files created from the Ubuntu operating system are not supported
  7. If the uploaded file fails conversion even after multiple retry attempts, we suggest you delete the file and try uploading again or you can always share it via screen share.