Slide Upload Management for Speakers

With the slide management capabilities on Hubilo Broadcasting Studio, speakers and panelists can now effortlessly upload and manage their presentations in doc, docx, ppt, pptx, and pdf formats. This eliminates the need for screen-sharing, improves content visibility for attendees, and gives your presenters greater control, allowing them to transition smoothly between slides on the Hubilo dashboard itself. With this feature, presenters can:

  • Upload and manage their slides directly from Hubilo Broadcast Studio without a backup.
  • Bring up your content and present slides independently without technical expertise, eliminating the risk of glitches, and device issues.
  • Participate in all the real-time engagement activities such as chats, polls, and Q&As, which are otherwise restricted while screen sharing.

Steps to upload:

 

Step 1: Join HBS  > Go to Content on the right side > Click on Presentations  > Add presentation

Alternatively, the panelist can click on Present > Add presentation

 

Note: A small dialog box will appear with presentation-sharing tips.

 

 

Step 2: The speaker can choose to upload the files from local storage or connect their Google Drive.

  • Local storage - Click on upload and the files that are available on your computer will show up.
  • Google Drive - The speaker can choose the Google account and click on “Select All” to give permissions and click on Continue. The Google Drive folder opens up with the files that can be uploaded.

 

Local storage

 

 

Google Drive

 

 

 

Step 3: After selecting the file, you can rename the file if required or click on Save to continue the process.

 

Note: You can click on “Save and add more” to upload more files into the HBS 

 

 

Note - The presentation name cannot be empty.

 

Step 4: The uploaded file will be visible under Presentations. You can search for the uploaded file using the search bar.

 

Now, the speaker can click on “Request add to stream”. This will let the host/co-host know that the file is ready to be added to the stream.

 

 

Step 5: The status of the file will reflect “Presentation added to backstage. Waiting for host's approval to add to stream” and you can also see that the file will get added to the backstage.

 

 

Step 6: Once the host/co-host adds the file to the stream, you can present it to the audience. The status on the file will change to “This presentation is live on stream”.

 

 

Step 7: The below features are available to the presenters when their file is on stream.

  • Slide preview - You will be able to the upcoming slides/pages and navigate to the desired slide/page easily
  • Speaker notes (supported for ppt and pptx and Google Slides) - If any of these have speaker notes then clicking on it shows the notes
  • Pencil - You can select this to draw/highlight anything on the file
  • Eraser - You can select this to delete the pencil contents
  • Cursor - You can select this to use a normal mouse pointer
  • Presentation mode - You can click on this to go to a mode where you can only concentrate on the presentation. This will collapse the side panels and give more real estate for the file.

 

 

Step 8: You can click on 3 dots to rename or delete the file. This operation will not be available when the file is on stream.

 

 

Step 9: You can click on “Presentation mode” to close all the side panels and enter into a full screen view where you can concentrate on the presentation. This operation is only reflected for the self user.

 

 

Step 10: Once the presentation is completed, the speaker can request the host/co-host to end/ remove the file from the stream by communicating verbally or via panel chat.

 

Step 11: If you have requested one of your files to add to the stream and if it is currently in waiting state, you can request another file but this will replace your first file.

 

 

Note: You cannot request another file if there is one already on stream. You need to wait for it to be removed from the stream to request another one.

 

Points to keep in Mind

  1. Audio and video is not be supported
  2. Password protection files are not supported
  3. While uploading the file if the upload fails, we automatically retry. If the fails after retry then we request you to delete the file and re-upload again or check the error message
  4. Maximum file size that can be uploaded is 250MB
  5. If you experience fonts breaking when a file is added to stream that means that the font used in the document is an unsupported font. You can find the list of supported fonts here - https://files.slack.com/files-pri/T1CBEDLJY-F05KSMNR2Q5/font-list.txt
  6. Files created from Ubuntu operating system is not supported
  7. If the uploaded file fails conversion even after multiple retry attempts, we suggest you to delete the file and try uploading again or you can always share it via screen share.