Use Zapier to add user to specific user group

 

Hubilo zapier trigger helps organizers to add data from any 3rd-party registration tool to Hubilo event. 

 

With Hubilo native zapier trigger you can easily add your user data from any 3rd-party tool to your Hubilo event, these users will be added to the attendee user group (default).

 

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However, there can be certain cases wherein you wish to add users to specific user groups & this can be achieved by using Hubilo's API & Webhook by Zapier trigger. 

 

In this article, we would be explaining the process of how to add user to a specific user group via zapier integration. 

 

Step 1: Create your Zapier account & setup a zap

 

Step 2: Set up the trigger.

 

Here we have selected 1st trigger as Eventbrite - New Attendee Registered

 

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Step 3: For 2nd action, select - Webhooks by Zapier

 

In the event select - Custom Request

 

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Step 4: Setup Action - Please select the same values as mentioned below:

  • Method: Post
  • URL: https://api.hubilo.com/api/v1.2/integration/user/add
  • Data Pass-Through?: No-False
  • Data: Copy the following code & paste it 
  • {
    "eventId": 14089,
    "firstName": "First Name",
    "lastName": "Last Name",
    "email": "email id",
    "memberGroupId": [
    "add user group id"
    ], 
    "isSendInviteeMail": "YES"
    }
  • In the name & email fields - simply select the value_tag from the drop, therefore respective data will be automatically pulled from your registration tool.
  • If you are collecting company names & titles and want to add them to Hubilo, you can add those fields as well. Copy the format of the field from Hubilo API Doc
  • Unflatten: No-False
  • Basic Auth: Leave empty
  • Headers - 1: In first column add - Authorization, in second column add - Bearer (give a space) & then paste the API token from your Hubilo Dashboard > integration > developer.
  • Headers - 2: In first column add - Content-Type, in second column add - application/json

 

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Click on Continue

 

Step 5: Test Action

 

Test the zap & check your Hubilo event dashboard for the user data. Once the test data has been received & added to the correct user group - Publish the zap, therefore all your upcoming user data will be automatically added. 

 

Screenshot_2023-01-05_at_11.44.06_PM.png

 

Here's a video for your reference:

 

 

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Note:

  • Zapier account is required & needs to manage by the event organizer
  • Hubilo API token would only be available to Pro & Enterprise Plan users.